Road Occupancy Licence
Road Occupancy Licence

Road Occupancy Licence

Road Occupancy Licence

Apply to temporarily occupy part of a road, footway or nature strip.
Last updated on: 05 May 2026
In this article
In this article
A Road Occupancy Licence is required when you need to temporarily use public road space managed by the City of Newcastle.
Road space includes part or full use of a public road, a footpath, verge or nature strip.

When to use this form

Common reasons to apply include:
  • Road or footpath closures for construction, maintenance, or utilities.
  • Use of road or parking space (for hoardings, containers, or temporary works).
  • Short term building works requiring safety controls (fencing, cones, traffic control).
  • Major deliveries, concrete pours, or crane operations.
  • Works affecting pedestrian or traffic access, including driveways and rail corridors.

Processing time requirements

Late applications will incur a late fee and may not be approved in time. Submit a complete application by the deadlines below.
7 full working days required - standard application
  • Footpath closures and partial road closures.
12 full working days required - crane or complex application
  • Full or complex road closures (2 or more streets).
  • Heavy equipment (cranes, boom lifts, EWPs, concrete pumps).
Important
  • The day you apply and the work start date do not count as notice days.
  • Late applications may be delayed or rejected.

Application information

What you need to provide

This section will help you prepare a complete application; however additional information may be requested after our initial review.

Application fees

  • Application fees vary based on several factors. To get a quote, simply click the 'Apply Now' button below. You'll be guided through a few quick questions, and we'll provide a tailored fee estimate before you proceed.
  • Additional fees may apply following a full review of your application.

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Submit application

Create or sign into your account

  • As part of the application process, you'll be prompted to register or sign in to your account.
  • Your account makes it easy to submit applications and requests, track their progress, view outcomes, and make payments all in one place.
  • You can find more information and step-by-step guidance on creating a registered user account, as well as access to support services, on our My Services article.

Next steps

  1. Shortly after submitting your application, you will receive an email confirming we've received it, along with a receipt for your application fees.
  2. We will assess your application to ensure it complies with safety and access requirements and that all the required documentation has been provided.
  3. If approved, we will email you your Road Occupancy Licence.

Time frames

  • Complex or full road closures, or applications involving heavy equipment require at least 12 full working days to be processed.
  • Partial closures or footpath closures or shipping container approvals require at least 7 full working days to be processed.